Job Description Template for:

Secretary

Years of experience: 0 - 2 years
Education:
  • High School Diploma (or equivalent).
Responsibilities:
  • Answer phone calls and redirect them when necessary.
  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
  • Prepare and disseminate correspondence, memos and forms.
  • File and update contact information of employees, customers, suppliers and external partners.
  • Support and facilitate the completion of regular reports.
  • Develop and maintain a filing system.
  • Check frequently the levels of office supplies and place appropriate orders.
  • Make travel arrangements.
  • Document expenses and hand in reports.
  • Undertake occasional receptionist duties
Required Skills & Qualifications:
  • Proven work experience as a secretary or administrative assistant is a plus.
  • Familiarity with office organization and optimization techniques.
  • High degree of multi-tasking and time management capability.
  • Excellent written and verbal communication skills
  • Proficiency in MS Office.
  • Good communication, customer service and relationship-building skills.
  • Attention to detail and Flexibility.
  • The ability to be proactive and use your initiative: to see what needs doing and to do it.


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