Job Description Template for:

Executive Secretary

Years of experience: 2 - 5 years
Education:
  • Bachelor's Degree, business administration or related field
Responsibilities:
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Provide administrative and clerical support to departments or individuals.
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
  • Make travel arrangements for executives
Required Skills & Qualifications:
  • Strong oral and written communication skills
  • Excellent computer skills
  • Effective time management
  • Research & Analysis skills
  • Reporting Skills


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