Job Description Template for:

Payroll Coordinator

Years of experience: 0 - 2 years
  • High School Diploma (or equivalent)
  • Bachelor's Degree, Business, Accounting or related field
  • Review employees’ time cards to check for work hours compliance.
  • Import time cards into payroll systems.
  • Review payroll documentation for accuracy and make any needed adjustments.
  • Review payroll records to ensure that they comply with the company’s policies, procedures and regulations.
  • Enter payroll into systems so that they can be processed and amounts can be calculated automatically.
  • Ascertain that additional payments such as overtime hours, benefits and compensation claims are added into the system.
  • Prepare weekly, bi-monthly and monthly payrolls according to each employee’s specific contract.
  • Maintain files are records pertaining to employee payroll and enter information such as new employees retirements and terminations.
  • Check all records and files for accuracy and make any necessary changed as needed.
  • Investigate employees’ complaints concerning pay deposits by following up with banking institutions.
  • Assist accounting professionals in preparing accounting records pertaining to payroll accounts.
  • Prepare and adjust journal entries in a bid to balance payroll accounts.
  • Maintain business controls and audit trails for payroll transactions.
  • Respond to inquiries from employees and management executives and resolve any issues that may transpire.
Required Skills & Qualifications:
  • Understanding of accounting fundamentals and payroll best practices.
  • Very good knowledge of legislation and regulations of the field.
  • Proficient in MS Office.
  • Trustworthy with attention to confidentiality.
  • Outstanding organizational ability with great attention to detail.
  • Excellent communication skills.

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